Why Investing in a Staff Leave Planner Is Essential for Your Business

How prepared is your company to effectively track employee holiday time?
Absence Management
May 4th, 2021
James
Why Investing in a Staff Leave Planner Is Essential for Your Business

A staff leave planner makes it easier for company owners and admins to stay on top of their daily activities and employee processes.

Managing time off can be a nightmare as they often come out of the blue. They can easily eat up your time when you're knee-deep in a critical project that you can't afford to look away from.

In this blog, we'll go into how a leave management system can lead to error-free time off.

Disadvantages of manual time off planners

Manual time off tracking is both time-consuming and prone to errors. Both of these issues can have further effects such as disrupted productivity as well as leaving your business at risk to fines and legal action depending on the regulations in your country.

Things like holiday or sick days should be given the same attention as any other vital financial metric. Requesting time off via a conversation with your manager or confusing email threads and using Excel spreadsheets simply isn't right nor will it give you confidence. When needing time off, you want it to be a seamless procedure without any bumps along the way.

The best way to avoid issues around absence management is to use holiday management software. A holiday and absence time off planner is a must need HR management tool that provides an alternative way for managing employees’ absences. Making the switch to digital means you can end the long company forms, outdated and hard to use Excel sheet and whatmore, the end chains for emails. (I mean, no one likes to spend all day reading emails.)

Holiday Management Software vs. Excel Holiday Tracker?

Having a good holiday management software makes it easier for your employees to manage their own holidays and absences. As a business, you'll be able to save time and gain insight into how absences are impacting your company without the stress and confusion of paperwork.

Transparency within your company

With a live calendar feed, this makes it easier for both managers and employees. You'll be able to see when they're off, what days they'd like to be off and how many days they have left. This makes the process seamless with having to email or remember a long winded conversation.

Flexibility and up to date templates

Now that you've made the switch to digital, you don't have to fill in paper forms. As this software can be used on your desktop and mobile, employees can access the time off planner and make requests at any time, from anywhere. As 2020 and 2021 has promoted working from home, this is perfect for businesses with remote workers but also multiple offices.

Giving employees responsibility while reducing stress for managers/admins

Having a Holiday management software relieves managers/admins of some of the pressure by placing it in the hands of each employee. They'll know how much time off they have left and who is off making sure the company has no conflicts.

Using the right paid time off planner software

Having a paid time off planner is important for you and your employees, you also need to know what to look for when choosing the right one for your company's leave management.

A great and reliable holiday management software should include the following features:

  • Integrate with other company applications you use such as Slack, Google Calendar or Outlook.

  • View insights within your company - Seeing patterns and trends quickly means you can plan better and respond with confidence. If you’re worried about company productivity, a simple way to keep track is to spot who’s at risk of fatigue or ending up with too much allowance left at the end of the year/cycle.

  • Notify appropriate managers when employees request time off or when they cancel approved time off. Employees will also be notified when changes have been made to their request.

  • Automate all calculations so all managers and employees know how much time off they have to use.

  • Be simple to use - Booking time off shouldn't be stressful so make sure requests via a holiday and absence management software is quick and transparent. Let managers see if requests have been approved, canceled or declined. Make sure the holiday management software is available on desktop, tablet and mobile.

  • Give everyone visibility - Knowing what resources are available allows you to plan ahead. See who's absent at a glance and make sure busy periods or clashes don't impact your operations.

  • Being affordable - You shouldn't have to spend loads on software. When looking for a staff leave planner, some will offer a free 14 day trial. This gives you a good idea of how to use the software and making sure its a good fit for your needs.

Make sure your company is using the right Holiday & Management software - Start your 14 day free trial

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